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TALENT FLOW PRIVACY POLICY

1. Information We Collect

We may collect the following types of information from clients, subcontractors, and website visitors:

 

  • Personal Identification Information: Name, email address, phone number, company name, job title, and address.

  • Business Information: Business industry, staffing needs, and company-specific details shared during Booking the Initial Meeting or onboarding.

  • Subcontractor Information: Resumes, portfolios, skills, and background information submitted through applications.

  • Website Usage Data: IP address, browser type, operating system, referring URLs, and browsing behavior via cookies and analytics tools.​

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Note: Wix forms used by TalentFlow have PII (Personally Identifiable Information) encryption enabled. Fields containing sensitive data are encrypted using AES-256 to ensure security at both the database and application levels.

2. How We Use Your Information

We use your information to:

 

  • Respond to Consultations and services proposals

  • Facilitate the recruitment, vetting, and endorsement of subcontractors

  • Manage client-subcontractor relationships, timesheets, and performance

  • Process payments and invoices

  • Improve TalentFlow’s services, marketing, and website functionality

  • Comply with legal obligations or contractual requirements

 

3. Information Sharing & Disclosure

We will never sell your information. However, we may share information with:

 

  • Subcontractors: For matching and onboarding purposes (only business-related details).

  • Service Providers: Trusted third parties who assist with payment processing, CRM systems, time-tracking software, and other operations.

  • Legal Authorities: If required by law, court order, or regulatory authorities.

 

4. Data Security and Encryption

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  • All sensitive data is stored with PII encryption via our Wix CMS system.

  • Access to data is role-based and restricted to authorized personnel only.

  • We use secure platforms (e.g., Google Workspace with 2FA, encrypted drives) for file storage and communication.

 

5. Data Retention

We retain data only for as long as needed to:

 

  • Fulfill engagement and business needs

  • Comply with tax or regulatory obligations

  • Support ongoing or future collaborations

 

6. Your Rights (GDPR-Aligned)

You have the right to:

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  • Access the data we hold about you

  • Request corrections or updates

  • Request deletion (subject to legal and contractual conditions)

  • Withdraw consent for marketing communications at any time

7. Cookies & Tracking

​Our website uses cookies for analytics and user experience optimization. You may disable cookies via your browser, though this may limit site functionality.

8. Compliance

TalentFlow aligns with international data protection principles including:

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  • GDPR Readiness

  • ISO 27001-Inspired Practices

  • Secure data handling, risk assessments, and breach protocols

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We follow data handling protocols inspired by ISO 27001 and GDPR to protect both client and subcontractor data, even though we are not formally certified.

9. Updates to this Policy

We reserve the right to modify this Privacy Policy at any time. Updates will be reflected with a new effective date on our website.

10. Contact Us

For any data-related concerns or to exercise your privacy rights, contact us at:📧 info@talentflowbiz.com

Check our Services by clicking this link.

Otherwise, click Home to go back to TalentFlow's Home Page.

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